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BOOHOO! Applications for Quarry Park are now ClOSED! :(

We have a little space on the Railway Station Market and maybe on Market St...and we're still open to ideas for the Sustainability Expo.

You’d never guess potatoes could be this much fun!

APPLICATION FORMS are NOW AVAILABLE FOR DOWNLOAD. THERE ARE SEVERAL TYPES, FOR DIFFERENT PRECINCTS or SECTIONS OF THE FESTIVAL: (See the 2019 Map here for more info)

 - Spudhub Food & Other Vendors - Food Trucks; Wine, Beer & Spirits; Clothing; Children's Games; etc

 - Gourmet Food Peninsular - Gourmet Yummies to buy and take home

 - Makers on Market St - Artisan/Hand-Made-with-Love Crafts 

 - Historic Railway Station Market - Food to eat or take-away; Hand-Made Goods; Plants & Produce; Bric-a-Brac

Sustainability Festival on the Town Square - Products, Services & Ideas for living a sustainable lifestyle

You have the opportunity to be one of many stallholders contributing wonderful wares and enthusiasm to the festival, and it would not be possible to run this event without such participation!

The documents contain information about the festival and about being a stallholder, along with the Stallholder Application. If you are interested in participating in the 2020 event, please read this information carefully and complete all relevant steps in the application process.

If you have any questions or require further information, please contact the Vendor Coordinator Pam Hutson via email: vendor@trenthamspudfest.org.au

Please also note that information contained in this document is subject to change. 

FESTIVAL DETAILS:

Date:   Saturday 2 May 2020

Time:   Set-up from 6.00am; Stall must be ready to trade by 9.30am.

            Trading from 10.00am until 4.00pm

SpudHub Venue: Quarry Street Reserve on Quarry Street, corner High Street

Gourmet Food Peninsular: Quarry Street Reserve, entry from Lelant Street

Market St Venue: Between High & Albert Streets

Historic Railway Station Venue: Victoria St, corner Market St

Sustainability Expo Venue: Town Square, corner Cosmo Road and High Street

CONTACT DETAILS

VENDOR COORDINATOR:

Email: vendor@trenthamspudfest.org.au

Address: PO Box 22, Trentham VIC 3458

CONVENOR:

Helen Macdonald

Telephone: 0419 930 864

STEPS TO FOLLOW FOR STALLHOLDER APPLICATION:

1. Read the Stallholder Information and Guidelines in full.

2. Complete the Stallholder Application.

3. Mail the Stallholder Application to:
The Great Trentham Spudfest
PO Box 22, Trentham VIC 3458.
or email: vendor@trenthamspudfest.org.au

STALLHOLDER APPLICATION TIMELINE:

03 February 2020 Applications close

28 February 2020 Applicants notified (successful and not)

10 March 2020 Paperwork due for successful applications

24 April 2020 SOT notifications close

27 April 2020 Site plan issued

Please remember that the number of stallholder sites is strictly limited and may be sold out prior to the application closing date. An application does not guarantee a stall, neither does previous participation (although we are very happy to work with our long-term providers!)

We recommend applications are submitted early to avoid disappointment.

APPLICATION PROCESS:
Stallholder applications are submitted for assessment by the Event Coordinator. We give priority to local stallholders and community organisations, stallholders with potato related products or services, and stallholders with good quality, innovative products or services. However, we recommend applications are submitted early to avoid disappointment as site allocation is strictly limited. Successful applicants will be notified by 28 February.

A tax invoice will then be issued for payment which is due and payable within 14 days of the date of invoice, and no later than 24 April 2020.

COMMERCIAL SITE FEES - SPUDHUB:
This category is for groups selling food, beverages and general merchandise.
$10 per square metre, including vehicle if applicable.

COMMUNITY ORGANISATION SITE FEES: FREE
This category is for non-profit community groups, volunteer groups, and groups that are primarily information based. The selling of basic items such as promotional material is allowed.

GST: The Great Trentham Spudfest is not required to charge GST.

REFUNDS:
No refunds will be given after 27 April 2020. A $50 administration fee will apply to commercial site holders granted a refund. (Please also refer below to refund policies in relation to latecomers and weather.)

SITE SET-UP:
You will be provided with a site plan by 27 April 2020 which will indicate your allocated site, time of arrival and access information. Vehicles not booked as part of your site must have exited the venue by 9:30 am. Please consider your fellow stallholders when setting up. At the discretion of the Event Coordinator, latecomers may not be granted access and no refunds will apply.

PARKING:
A designated area will be made available for stallholders to park their vehicles for the duration of the event.

WEATHER:
The event will go ahead regardless of the weather. The Great Trentham Spudfest takes no responsibility for inclement weather or crowd participation and no refunds will be given for these reasons. Please be prepared for wet weather!

DURING THE EVENT: We request that you adhere to the following:

•Prominently display all food permits and liquor licenses.

SAFETY RESPONSIBILITIES:
We ask that you take an active role in ensuring a safe environment, and in the unlikely event of an evacuation, ensure you follow the direction of the Event Coordinator.

•Only use electrical equipment that is currently tested and tagged.

•Familiarise yourself with the location of First Aid facilities.

•Familiarise yourself with the location of the Assembly Area – Emergency Assembly Point.

•Maintain a safe and tidy event site.

•Report any hazards, problems and/or incidents.

•Only perform tasks that you are trained to do and/or able to do safely.

•Use safe lifting techniques at all times.

PACK DOWN AND DEPARTURE:
We ask that you do not cease trading until the event officially concludes at 4:00 pm as a courtesy to both patrons and fellow stallholders. Vehicles will not be allowed access to the venue until 4:30 pm and access will be via Albert Street only. Prior to departure, the Event Coordinator will arrange to conduct an inspection of your site.

FEEDBACK:
Your feedback is important to us. Please ask questions, make comments and/or express concerns to the Event Coordinator or event volunteers throughout the day.

 

With thanks to our Gold sponsors